Recipient directory
Each recipient record holds the recipient type, remittance details, contacts, general ledger segments, statutory references, and approval status.
Revenue distribution
Revenue distribution does not move money. Each agency account receives one deposit. Distribution applies your allocation policy to the settled payments in that deposit and produces the journal entries and recipient reports finance staff use to post it by fund and to remit state and other shares from the agency’s own bank account.
Allocation policies
Define recipients, scope, calculation order, holds, and schedules. Review the result before activation and keep the version that was used.
Policy scope
Finance staff select eligible transactions by payment type, location, portal, reference, date, amount, or other conditions.
Ordered rules
Rules apply fixed amounts, percentages, conditions, and remainders in a defined order. Court technology fees, victim services surcharges, and state remittances are common examples.
Settlement holds
Hold periods and eligibility rules by payment method determine when a transaction enters a distribution run.
Schedules
Policies run manually or on an agency-defined schedule. The next and previous run are shown.
Recipient reports
Each recipient’s contacts receive a PDF summary and CSV detail for the batch.
Simulation and approval
Finance staff see the output of a policy before it runs and retain the exact version used afterward.
- Interactive simulator with amount, fee, and remainder tracing
- Validation of rules, schedules, recipients, and policy overlap
- Activation sign-off and approval controls
- Dry runs with recipient totals before a batch is created
- Policy versions, change history, pause, resume, archive, and duplicate
Allocation preview$100.00 fine
General fund60%$60.00
Court technology fund25%$25.00
Victim servicesRemainder$15.00
Batches and reports
1. Run
Execute a validated policy for an eligible transaction period.
2. Calculate
Apply the ordered rules and keep the trace for each transaction.
3. Lock
Create a batch with control totals, the policy version, hashes, and exclusions.
4. Report
Produce recipient summaries, transaction detail, notifications, and journal-entry exports.
Exceptions and permissions
Exception queue
Staff filter open items, review the source transaction or run, resolve with a note, dismiss when appropriate, or run again.
Allocation trace
The trace shows which policy, rule, basis, amount, and running remainder produced each recipient allocation.
Permissions
Viewing, configuration, approval, and execution are separate privileges for finance, administration, and audit roles.
Batch exports
Each batch exports allocation, transaction, recipient, and journal-entry CSV files for the general ledger.
Recipient reports
Finance staff generate a print-ready PDF summary and CSV detail for each recipient in a batch.
Audit history
One record keeps policy changes, activations, runs, resolutions, user actions, and timestamps.
Payout and distribution questions
Payout frequency follows your plan tier. Standard Plan agencies receive monthly payouts on the first business day of the following month. Preferred Plan agencies receive weekly payouts on the first business day of each week. Enterprise agencies receive daily payouts, settling the next business day. All payouts are deposited by ACH in U.S. dollars to the bank account registered with the payment portal. A minimum of $100 in available funds is required to initiate a payout; smaller balances roll forward. No per-payout fees are charged.
Each agency account settles to one registered payout account. GovPayPlan does not split a deposit across bank accounts. Departments or divisions that need separate settlement, for example a court settling fines to the general fund while a utility district settles to its own operating account, run as their own agency accounts, each with its own payout account, portal, and reporting, all managed under your organization. Adding or changing any payout account requires dual verification by two authorized contacts. If your agency has fund-segregation requirements within a single department, contact us to review your setup.